INSTITUTIONAL STRUCTURE FOR RUSA
STATE LEVEL PROJECT IMPLEMENTATION ARRANGEMENTS
The project would be steeredthrough an institutional mechanism called State Higher Education Council (SHEC). The SHEC would be supported in turn by the State Project Directorate (SPD created by the concerned Government) and Technical State Group (TSG).
STATE HIGHER EDUCATION COUNCIL
The SHEC would be responsible for planned and coordinated development of higher education in the State and to foster sharing of resources between universities, benefit from synergy across institutions, lead academic and governance reforms at the institution level, establish principles for funding institutions, maintain a databank on higher education and conduct research and evaluation studies.
POWERS AND FUNCTIONS OF STATE HIGHER EDUCATION COUNCIL (SHEC)
There are two broad following functions of the SHEC:
( A )REGULATORY FUNCTION
( B ) FUNDING FUNCTION
(A) REGULATORY FUNCTIONS ARE:
STRATEGY AND PLANNING
- MONITORING AND EVALUATION
- QUALITY ASSURANCE & ACADEMIC FUNCTION
- ADVISORY FUNCTION
I STRATEGY AND PLANNING
- Preparing the State Higher Education Plan (Perspective Plan, Annual Plan and Budget Plan).
- Providing state institutions inputs for creating their Plans and implementing them.
- Coordination between apex bodies, regulatory institutions and government.
II MONITORING AND EVALUATION
- Monitoring the implementation of State Higher Education Plan
- Creating and maintaining the Management Information Systems
- Compiling and maintaining periodic statistics at state and Institutional level
- Evaluating state institutions on the basis of norms and KPIs developed under RUSA (the Council may, for its own use, develop additional norms as it sees fit)
III QUALITY ASSURANCE AND ACADEMIC FUNCTIONS
- Faculty quality enhancement initiatives
- Quality of examinations
- Maintaining quality of Curriculum
- Promoting innovation in research
- Protecting the autonomy of state institutions
- Providing approval to setting up new institutions/colleges
- Accreditation reforms
IV ADVISORY FUNCTIONS
- Advising state government on strategic investments in higher education
- Advising universities on statute and ordinance formulation
( B )FUNDING FUNCTION
- Funds managed by the SHEC will include funds from RUSA as well as the state share, both of which will flow through the state government
- Determine the methodology for timely transfer of State’s share funds to institutions
- Disburse funds to state universities and colleges on the basis of the State Higher Education Plan and transparent norms
STATE PROJECT DIRECTORATE (SPD)
The SPD will consist of State Project Director and such adequate support staﬀ as may be required for the eﬀective functioning of the State Project Directorate. There is also a provision for State Nodal Information Officer and such details are to be submitted as mentioned in Annexure VII of the Draft Guidelines for Consultation.
The SPD will perform the following functions:
- Overseeing project implementation at the state level
- Maintain statistical data and MIS reports
- Engage project auditors as required
TECHNICAL SUPPORT GROUP (TSG)
The State Higher Education council may appoint and decide the composition of TSG
The following functions will be performed by the TSG:
- Monitor flow of funds and information
- Generate MIS reports as required
- Provide all operational support to the SHEC
THE PROJECT AT THE INSTITUTIONAL / COLLEGE LEVEL WILL BE MANAGED BY:
BOARD OF GOVERNORS (BOG)
PROJECT MONITORING UNIT (PMU)
BOARD OF GOVERNORS
Each Institution will necessarily have its own BoG as per the State Universities Act or as per the guidelines issued by regulatory bodies as the case may be, to be either appointed by the sponsoring Government or by itself through due procedure.
( ii ) Functions :
- Take all policy decisions with regard to smooth, cost eﬀective and timely implementation of the Institutional project
- Form, supervise and guide various Committees required for project implementation and internal project monitoring
- Ensure overall faculty development
- Enable implementation of all academic and nonacademic Institutional reforms
- Ensure proper utilization of project fund and timely submission of Financial Management Reports (FMRs) and Utilization Certificates
- Ensure compliance with the agreed procedures for procurement of Goods, Works and Services and Financial Management
- Ensure compliance with other fiduciary requirements under the project such as Access, Equity and Excellence Assurance Plan (EAP), and Disclosure Management Framework (DMF)
- Monitor progress in the carrying out of all the proposed activities, resolve bottlenecks, and enable the Institution to achieve targets for all key indicators.
PROJECT MONITORING UNIT
( i ) Composition:
Each institution will form a Project Monitoring Unit with appropriate representation from academic oﬃcials of the Institution, faculty, senior administrative oﬃcers, technical and non-technical support staﬀ and students. The Unit, headed by the Head of the Institution, will be responsible for monitoring of the project at the institutional level in order to implement the governance reforms proposed under RUSA.
( ii ) Functions :
- Procurement of Goods, Works and Services,
- Financial management,
- Implementation of faculty and staﬀ development activities and programs,
- Monitoring project implementation,
- Achievement of targets for all indicators as proposed and keeping MIS updated,
- Organizing eﬃcient conduct of monitoring and performance audits, etc.